Division of Facilities Management and Property Services

Policies and Programs

EMERGENCY PLANNING

OSHA Standard: Emergency Action Plans, Fire Prevention Plans or Fire Safety Standards

Fire Prevention Week

FIRE PREVENTION, EMERGENCY ACTION and HOMELAND SECURITY PLAN: As owner and operator of a number of buildings, Admin has fire and life safety responsibilities to include detailed immediate emergency response and follow-on actions required of tenant agencies; building maintenance; and coordination with city, county and state Emergency Management Services (9-1-1: police/SLED/Bureau of Protective Services, ambulance, fire). Facilities Management maintenance and tenant agency emergency staff personnel are identified as well as those needing assistance, and those trained in CPR and 1st Aid. Anticipated emergency situations such as evacuation due to fire, bomb threats, severe weather and more are included in each building's emergency plan.

Requests for the attachment to the basic plan for a specific building, or for Safety to conduct training for tenant agencies should be sent to sherman.benjamin@admin.sc.gov or call the Safety office at 803-737-2315.

PERSON-IN-NEED of Assistance During Emergencies: Persons with restricted mobility or impaired sight or hearing (permanent or temporary), especially in a multi-story building where descending stairs is difficult, may want or need assistance during an evacuation or other emergency.

Incident Command is formed when multi-agencies take action in response to emergencies. They need information but are on the outside so must communicate with persons from inside the building. The Building Incident Command (BIC) emergency staff inside the affected building is also necessary in emergency planning, response and recovery efforts. Managers, supervisors and BIC members should take free on-line training offered by FEMA.

PORTABLE FIRE EXTINGUISHERS: Monthly checks of portable fire extinguishers, normally conducted by Building Maintenance, are the responsibility of the tenant if installed for their special purpose areas. Annual inspections and maintenance are required to be performed by a SC-licensed fire technician. (See Fire Extinguisher Inspections; contact the SC Material Management Office for state contract on extinguishers)

SMOKING IN STATE BUILDINGS: SC has legislated restrictions on smoking in certain areas through the Clean Air Act of 1990 to include all state buildings. Some exceptions are allowed. There is to be no smoking in state buildings except in a designated area and these smoking areas must be identified with conspicuous signs and have adequate ventilation to keep the other areas smoke free. Fire code (IFC 310) also requires designated smoking areas to provide suitable noncombustible receptacles (not standard trash containers that hold combustible materials) so as to properly dispose of matches, cigarettes, cigars, and other smoking materials to prevent fire.

SPACE HEATERS and OPEN FLAMES: Space heaters are a fire hazard and can be especially dangerous when they don't meet Underwriters Laboratory (UL) safety standards or when used improperly. (In general, any home appliances in the workplace are discouraged due to the fire hazard from an overloaded electrical system and increased energy costs.) To make a complaint about it being too cold in your office area, please call the Work Order Desk, 803-734-3308. Space heaters are only allowed after making a cold complaint, investigation by Facilities Management Building Maintenance then their appliance inspection and approval.

Open flames (i.e., candle, incense burner) are prohibited in SC Department of Administration buildings. Exceptions (i.e, sterno type food tray warmers for catering) can be approved on a by case request to the Safety office.

Extension Cords - can be used for up to 90 days but must be used properly. The available guidance describes potential hazards and recommendations for proper use. However, a sufficient number of well located grounded outlets can eliminate the need for extension cords.

Firestop - Installation Guidance

Bomb Phone Threat Checklist